ELIZABETH SCOTT ELEMENTARY SCHOOL PTA BYLAWS INDEX

 

 

Article/Title                                                                                                                            Page

 

1.         Name and Area                                                                                                              2

2          Purposes                                                                                                                         2

3.         Principles                                                                                                                        2

4.         Relationship with National PTA, Virginia PTA and Constituent Associations            3

5.         Membership and Dues                                                                                                   6

6.         Officers and Their Election                                                                                           7

7.         Duties of Officers                                                                                                          8

8.         Executive Committee                                                                                                 10

9.         Executive Board                                                                                                         10

10.       Committees                                                                                                                 12

11.       General Membership Meetings                                                                                   13

12.       Council Membership                                                                                                   13

13.       District Membership                                                                                                   13

14.       Fiscal Year                                                                                                                  14

15.       Parliamentary Authority                                                                                             14

16.       Local Unit Bylaws Revisions and Amendments                                                        14

 

PTA Mission

PTA's mission is to make every child’s potential a reality by engaging and empowering families and communities to advocate for all children.

PTA Values

Collaboration: We will work in partnership with a wide array of individuals and organizations to broaden and enhance our ability to serve and advocate for all children and families.

Commitment: We are dedicated to children’s educational success, health, and well-being through strong family and community engagement, while remaining accountable to the principles upon which our association was founded.

Diversity: We acknowledge the potential of everyone without regard, including but not limited to: age, culture, economic status, educational background, ethnicity, gender, geographic location, legal status, marital status, mental ability, national origin, organizational position, parental status, physical ability, political philosophy, race, religion, sexual orientation, and work experience.

Respect: We value the individual contributions of members, employees, volunteers, and partners as we work collaboratively to achieve our association’s goals.

Accountability: All members, employees, volunteers, and partners have a shared responsibility to align their efforts toward the achievement of our association’s strategic initiatives.

 

 

 

 

 

ELIZABETH SCOTT ELEMENTARY SCHOOL

PARENT-TEACHER-ASSOCIATION

LOCAL UNIT BYLAWS

 

 

#ARTICLE 1: NAME AND AREA

 

The name of this association is the Elizabeth Scott Elementary School Parent-Teacher Association located in Chesterfield County, Virginia.  It is a local PTA organized under the authority of the Virginia Congress of Parents and Teachers (the Virginia PTA), a branch of the National Congress of Parents and Teachers (the National PTA).

 

#ARTICLE 2: PURPOSES

 

Section 1.  Objectives.  The purposes of the Elizabeth Scott Elementary School PTA, in common with those of the Virginia PTA and the National PTA, are:

 

      a.         To promote the welfare of children and youth in home, school, places of worship and through out the community.

 

      b.         To raise the standards of home life.

 

      c.         To advocate for laws that further the education, physical and mental health, welfare, and safety of children and youth.

 

      d.         To promote the collaboration and engagement of families and educators in the education of children and youth.

 

      e.         To engage the public in united efforts to secure the physical, mental, emotional, spiritual and social well-being of all children and youth, and

 

      f.          To advocate for fiscal responsibility regarding public tax dollars in public education funding.

 

Section 2.  Awareness.  The purposes of the Virginia PTA, the National PTA and the Elizabeth Scott Elementary School PTA are promoted through advocacy and education in collaboration with parents, families, teachers, educators, students, and the public; developed through conferences, committees, projects, and programs; and are governed and qualified by the basic policies set forth in Article IV.

     

Section 3.  Federal Status.  The association is organized exclusively for the charitable, scientific, literary or educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding Section of any future federal tax code (hereinafter "Internal Revenue Code").

 

 

#ARTICLE 3:  PRINCIPLES

 

The following are basic policies of the Elizabeth Scott Elementary School PTA in common with those of the Virginia PTA and the National PTA:

 

      a.         The association shall be noncommercial, nonsectarian, and nonpartisan.

     

      b.         The association shall work to engage and empower children, families, and educators within schools and communities to provide quality education for all children and youth and shall seek to participate in the decision-making process by influencing school policy and advocating for children’s issues, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education, state education authorities, and local education authorities.

 

      c.         The association shall work to promote the health and welfare of children and youth, and shall seek to promote collaboration among families, schools and the community at large.

 

      d.         Commitment to inclusiveness and equity, knowledge of PTA, and professional expertise shall be guiding principles for service in Virginia PTA 

 

#ARTICLE 4: RELATIONSHIP WITH NATIONAL PTA AND VIRGINIA PTA AND CONSTITUENT ASSOCIATIONS

 

Section 1. The articles of organization of a constituent association include (a) the bylaws of such association and (b) the certificate of incorporation or articles of incorporation of such association (in cases which the association is a corporation) or the articles of organization by whatever name (in cases in which the association exists as an unincorporated association).

 

Section 2.  Local PTA/PTSAs shall be organized and chartered under the authority of the Virginia PTA in the area in which the local PTA/PTSA functions, in conformity with such rules and regulations, not in conflict with the bylaws of the National PTA, or Virginia PTA. 

 

Section 3.  Virginia PTA shall issue to each local PTA/PTSA in its area a charter evidencing the due association and good standing of this local PTA/PTSA.  A local PTA/PTSA in good standing shall:

 

Adheres to the purposes and basic policies of the PTA;

 

Have a minimum of three (3) elected officers, to include one (1) president, a secretary, and one (1) treasurer.

 

Submit local PTA/PTSA bylaws to the Virginia PTA state office every five (5) years for approval by the Virginia PTA Bylaws Committee on behalf of the Virginia PTA Board of Managers. 

 

Submits local unit officers contact information form and verification of local unit’s employer identification number (EIN) to the state office immediately upon election of officers annually;

 

Submits a copy of the fiscal year-end audit report to the Virginia PTA state office within fifteen 15) days following the adoption of the audit report by the general membership;

 

Submits a copy of the filed 990N, 990EZ or 990 form to the Virginia PTA state office within fifteen (15) days of filing;

 

Remit the Virginia PTA and National PTA portion of dues to Virginia PTA by dates designated in these bylaws. 

 

Meets other criteria as may be prescribed by the Virginia PTA.

 

Section 4.  Each local PTA/PTSA shall adopt such bylaws for the governance of the association as may be approved by the Virginia PTA.  Such bylaws shall not be in conflict with the bylaws of the National PTA or the bylaws of the Virginia PTA.  Such bylaws shall include an article on amendments and shall include a provision establishing a quorum.

 

Section 5.  The adoption of an amendment to any provision of the bylaws of National PTA shall serve automatically and without the requirement of further action by the local PTA/PTSA to amend correspondingly the bylaws of the local PTA/PTSA.

 

Section 6.  Each local PTA/PTSA is required by Virginia PTA to include in its bylaws articles and sections that are identified by the pound symbol (#).

 

Section 7.  Each officer or board member of a local PTA/PTSA shall be a member of such local PTA/PTSA.

 

Section 8.  Only members of a local PTA/PTSA who have paid dues for the current membership year may participate in the business of this association.

 

Section 9.  Each local PTA/PTSA shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts, and disbursements of the local unit including, specifically, the number of its members, the dues collected from its members, and the amounts of dues remitted to the Virginia PTA and council (if member of a council).  Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of the Virginia PTA or, where directed by the committee on state and local relations.  Such authorized representative shall have full access in cases where account information and records are required from banks.

 

Section 10.      There will be no proxy voting by local PTA/PTSA, nor any constituent association of National PTA. 

 

Section 11.      The members of the nominating committee for officers of a local PTA/PTSA shall be elected by the general membership. 

 

Section 12.      A local PTA/PTSA member shall not serve as a voting member of a constituent association's board at the local, council, district, state or national level while serving as a paid employee of, or under contract to, that constituent association.

 

Section 13. A local PTA/PTSA may address legislative items or issues if the position on the legislative item or issue does not conflict with that of the Virginia PTA Legislation Program.  The local unit's name must be used and not that of the Virginia PTA.

 

Section 14.      The local PTA/PTSA fiscal year shall begin and end as designated in the bylaws with the ending date the last day of a calendar month.

 

Section 15.      The charter of a local PTA/PTSA shall be subject to withdrawal and the status of such association as a PTA/PTSA unit shall be subject to termination, in the manner and under the circumstances provided in the bylaws of the Virginia PTA.

 

Section 16.      Each local PTA/PTSA is obligated upon withdrawal of its charter by the Virginia PTA:

 

            a.   Yield and surrender all of its books and records and all of its assets and property to the

                  Virginia PTA or to such agency as may be designated by the Virginia PTA or to another local

                  PTA/PTSA organized under the authority of the Virginia PTA;

 

            b.   Cease and desist from the further use of any name that implies or connotes association with

                  the National PTA or the Virginia PTA or status as a constituent association of the National

                  PTA; and

 

c.   Carry out promptly, under the supervision and direction of the Virginia PTA, all proceedings necessary for the purpose of dissolving such local PTA/PTSA.

 

 

Section 17.  Any dissolution of a local unit and termination of its affairs shall take place in the following manner:

 

      a.   The executive board shall adopt a written resolution recommending that the local PTA/PTSA be

            dissolved and directing that the question of such dissolution be submitted to a vote at a special

            meeting of the general membership having voting rights at the time of the meeting. 

 

Only those funds approved by the general membership in the current budget year may be spent.

 

Written notice of the adoption of such resolution accompanies by a copy of the notice of the special meeting of members shall be given to the president of Virginia PTA at least thirty (30) days before the date fixed for such special meeting of the members;

 

A complete membership list including contact information shall be provided to the Virginia PTA state office at least thirty (30) days before the date fixed for such special meeting of the members;

     

      b.   Written notice stating the purpose of such meeting to consider the dissolving of the local PTA/PTSA shall be given to each member at least thirty (30) days prior to the date of such meeting.  Such meeting shall be held only during the academic year

 

c.  A dissolution quorum must be met for the general membership of the local PTA/PTSA to consider    the resolution to dissolve.  The dissolution quorum includes the required quorum for general membership meetings per local PTA/PTSA bylaws plus a majority of the executive board members.

 

      d.   Prior to the vote on dissolution, the president of Virginia PTA, or his/her designated                                           representative, shall be permitted to attend the meeting and shall be allowed to speak for a                     

      minimum of sixty (60) minutes followed by a maximum of sixty (60) minutes question and                        

      answer session.

 

e.  Voting shall be by ballot.

 

      f.    Only those persons who are members of the local PTA/PTSA on the date of adoption of the

            resolution and who continue to be members on the date of the special meeting shall be entitled to

            vote on dissolution.

 

      g.   Upon the dissolution of this organization, after paying or adequately providing for the debts and

            obligations of the organization, the remaining assets shall be distributed to one (1) or more non

            profit funds, foundations, or organizations which have established their tax exempt status under

            Section 501(c)(3) of the Internal Revenue Code.

 

      h.   Upon adoption to dissolve, the local PTA/PTSA’s charter will be withdrawn by Virginia PTA in accordance with state bylaws.

 

Section 18.        Each member of a local PTA/PTSA shall pay annual dues to the association as approved by a two-thirds (2/3) vote of members present and voting after having been given at least thirty (30) days written notice.  The amount of such annual dues shall include the portions payable to the local PTA/PTSA, council (if a member of council), Virginia PTA, and the National PTA.

 

Section 19.      Each local PTA/PTSA shall remit a portion of such dues to the Virginia PTA by dates designated in these bylaws and to council (if a member of council).

 

 

#ARTICLE 5: MEMBERSHIP AND DUES

 

Section 1.    Every individual who is a member of this PTA/PTSA is a member of the National PTA and of the Virginia PTA by which this PTA/PTSA is chartered and, as such, is entitled to all the benefits of such membership.

 

Section 2.    Membership in this local PTA/PTSA shall be open, without discrimination, to anyone who believes in and supports the mission and purposes of National PTA.

 

Section 3.    This local PTA/PTSA shall conduct an annual enrollment of members but may admit persons to membership at any time.

 

Section 4.     PTSAs with students in secondary schools, as defined by their local school division, shall offer membership to students.

 

Section 5.  A person may hold membership in one or more local PTA/PTSAs upon payment of all-inclusive dues as required in each local PTA/PTSA’S bylaws.

 

Section 6.    Only members of this PTA/PTSA shall be eligible to vote in the business meetings of this PTA/PTSA or to serve in any of its elected or appointed positions.

 

Section 7.    Each member of this PTA/PTSA shall pay such annual dues to said association as may be prescribed by the association.  The amount of such dues shall include the portion payable to the Virginia PTA (the "state portion") and the portion payable to the National PTA (the "national portion").

 

Section 8.   Each member of a local PTA/PTSA shall pay annual dues to the association as approved by two-thirds (2/3) vote of members present and voting after having been given at least thirty (30) days’ notice.  The amount of such annual dues shall include the portions payable to the local unit, the Virginia PTA and the National PTA.

 

Section 9.    The amount of the Virginia PTA state portion of each member’s dues shall be determined by the Virginia PTA.  The Virginia PTA portion of each member’s dues shall be one dollar and fifty cents ($1.50) per annum. The National PTA portion of each member’s dues shall be two dollars and twenty-five cents ($2.25) per annum.

 

Section 10. Virginia PTA and National PTA portions of the dues paid by each member of this PTA/PTSA shall be set aside by this PTA/PTSA and remitted to the Virginia PTA through such channels and at such times as the state bylaws may provide.  Each state PTA shall pay to the National PTA the amount of the national portion of dues paid by all members of local PTAs in its area.

 

Section 11.  All memberships received during the fiscal year ending June 30 shall expire the following October 31.

 

Section 12.  Payment of Virginia PTA and National PTA Dues          

 

The Virginia PTA and National PTA portions of the dues paid by each member of a local PTA/PTSA shall be the property of the Virginia PTA and National PTA, respectively, and shall not be included in the local unit’s budget.

 

Membership dues shall be remitted to Virginia PTA at the Virginia PTA state office on or before December 1.  Additional membership dues received after December 1 shall be remitted to the Virginia PTA treasurer on or before March 1.  Membership dues received after March 1 shall be remitted to the Virginia PTA on or before June 30.

 

A list of members who joined the association during the reporting period shall be kept by this local PTA/PTSA unit and submitted to the Virginia PTA.

 

Section 13.      Virginia PTA Honorary Life Membership may be conferred for distinguished service, for which a fee shall be paid to the Virginia PTA.  This fee shall be deposited in the special Life Membership-Scholarship Fund of the Virginia PTA.  Virginia PTA Honorary Life Membership entitles a recipient to attend Virginia PTA annual meeting as a non-voting participant without payment of the registration fee.

 

Section 14.      National PTA Life Achievement Award may be conferred for distinguished service, for which a fee shall be paid to the National PTA for the Endowment Fund.  The National PTA Life Achievement Award provides only National Convention guest privileges upon payment of the convention registration fee.

 

Section 15.      A holder of a National PTA Life Achievement Award or Virginia Honorary Life Membership may be an active member only upon payment of dues in a local PTA/PTSA unit.

 

 
ARTICLE 6: OFFICERS AND THEIR ELECTION

 

                                   

Section 1.    The officers of this PTA/PTSA shall consist of:

           

                        #a.       One (1) President;

 

b.        Two (2) Vice-President(s);

 

                         #c.      A Secretary;

 

                         #d.      One (1) Treasurer.

 

#Section 2.  Only members whose individual dues are paid to this association for the current fiscal year shall be eligible to hold office, and to serve on the executive committee, the executive board, a standing or special committee, or to serve as a delegate or alternate to the council or district.

 

#Section 3.      Nominating committee:

 

            a.         Each member of the nominating committee must be a member of this local PTA/PTSA.

 

The nominating committee shall consist of three (3) members who shall be elected by the members of this PTA/PTSA at the regular general meeting at two (2) months prior to the election of officers.  The committee shall elect its own chairman.

 

The nominating committee shall nominate an eligible person for each office to be filled and report its nominees to the members at a regular general membership meeting at least thirty (30) days prior to the general membership election meeting.  At the general membership election meeting, additional nominations may be made from the floor.

 

Only those persons, who have signified their consent to serve, if elected, shall be nominated for or elected to such office.

 

#Section 4 : Officers shall be elected by the following method :

 

            a.         Officers shall be elected at the general membership election meeting in the month of May.

 

            b.         If there is more than one nominee for office, then the voting shall be by ballot.  A majority of the votes cast shall constitute which nominees are elected.  However, if there is but one nominee for office, election for that office may be by voice vote.  If by ballot vote, the secretary shall be responsible for destroying all ballots at the end of the general membership election meeting.

 

Officers, except the Treasurer, shall assume their official duties immediately following the close of the meeting in the month of June.  The Treasurer shall assume his/her official duties upon the completion of the auditing process outlined in these bylaws. 

 

#Section 5.      Officers shall serve for a term of 2 year(s) or until their successors are elected.  No person shall hold more than one (1) elected office at a time on this local unit board.  No local unit officer shall serve more than 3 consecutive terms (not to exceed four(4) years) in the same office.  Officers who have served in an office for more than one-half (1/2) of a full term shall be deemed to have served a full term in such office.

 

#Section 6.      A vacancy occuring in any office, except that of the president, shall be filled for the unexpired term by a person elected by a majority vote of the executive board at their next meeting.  In case of a vacancy in the office of president, the first vice president shall become president and shall hold office for the balance of the term.

 

 

ARTICLE 7: DUTIES OF OFFICERS

 

Section 1.   The president shall:

 

Preside at all meetings of this local PTA/PTSA.

 

b.         Coordinate the work of the officers and committees of this local PTA/PTSA in order that the purposes may be promoted.

 

#c.       Submit this local PTA/PTSA officers’ contact information form and verification of this local PTA/PTSA’s employer identification number (EIN) to the Virginia PTA state office immediately upon the election of officers annually. 

 

            d.         Perform such other duties as may be prescribed in these bylaws

 

            #e.       Serve as an ex officio of all committees of this local PTA/PTSA except the nominating committee.

 

Section 2.   The vice-president(s) shall:

 

            a.         Act as aide(s) to the president;

 

In their designated order, perform the duties of the president in the absence or inability of that officer to act;

 

VP of Fundraising

            VP for Program

 

Perform other delegated duties as assigned.

 

#Section 3.   The secretary shall:

 

            a.         Record the minutes of all meetings of the local PTA/PTSA.

 

            b.         Keep the official copy of the local PTA/PTSA bylaws in his/her files.

 

           c.         Maintain a membership list as required by the Virginia PTA.

 

            d.         Perform other delegated duties as assigned.

 

#Section 4.      The treasurer shall:

 

            a.         Have custody of all the funds and finances of the local PTA/PTSA.

 

            b.         Keep a full and accurate account of receipts and expenditures as described in these bylaws.

 

            c.         Make disbursements as authorized by the president, executive board, or general membership in accordance with the budget adopted by the general membership.

 

             d.        Have checks or vouchers signed by two (2) officers, preferably the treasurer and the president.

 

            e.         Present a written financial statement at every meeting of the local PTA/PTSA and at other times when requested by the executive board;

 

            f.          Prepare an annual financial report at the close of the fiscal year.

 

             g.        Have the accounts examined according to the auditing procedures outlined in these bylaws.

 

 

            h.         Submit a copy of the fiscal year-end audit to the Virginia PTA state office within fifteen (15) days following the adoption of the audit by the membership.

 

Submit a 990N, 990EZ, or 990 forms per IRS regulations.  A copy of this form shall be sent to the Virginia PTA state office within fifteen (15) days of filing;

 

j.          Remit by December 1 to the Virginia PTA state office, state and National PTA dues for memberships received prior to December 1.  Remit by March 1, dues received after December 1 and remit by June 30, all Virginia PTA and National dues received after March 1.

 

            k.         Perform other delegated duties as assigned.

    

#Section 5.      All officers shall perform the duties outlined in these bylaws upon the expiration of the term of office or in case of resignation; each officer shall turn over to the president, without delay, all records, books, and other materials pertaining to the office.

 
ARTICLE 8: EXECUTIVE COMMITTEE

 

Section 1.        The executive committee shall consist of the elected officers of the association and the principal of the school.

 

Section 2.        The executive committee shall:

 

Develop goals for the local PTA/PTSA for presentation to the executive board and general membership for approval.

 

Appoint standing and special committee chairmen and members of the standing and special committees, except the nominating committee.

 

Section 3.    The executive committee shall meet within thirty (30) days after their election for the purpose of appointing standing committee chairmen.  Special committee chairmen shall be appointed as necessary.  Members of the standing and special committees shall be appointed as soon as possible after the appointment of the committee chairmen.

 

Section 4.    Meetings of the executive committee shall be held by the call of the president or a majority of the executive committee, five (5) days’ notice having been given.  A quorum of the executive committee shall be a majority of the members of the committee then in office.

 

ARTICLE 9: EXECUTIVE BOARD

 

Section 1.   The executive board of this local PTA/PTSA shall consist of the elected officers and the chairmen of standing committees.  The principal of the school or his/her designee and a staff representative or his/her alternate, appointed by the principal or elected by the faculty, also may serve on the executive board.  The chairmen of the standing committees shall be appointed by the officers of the association not more than thirty (30) days following the election of officers.

 

#Section 2.  A PTA/PTSA member shall not serve as a voting member of a constituent association’s  board at the local, council, district, region, state or national level while serving as a paid employee of, or under contract to, that constituent association.

 

Section 3.   The executive board shall:

 

            a.         Transact necessary business in the intervals between general membership meetings and such other business as may be referred to it by this local PTA/PTSA and present a report to the general membership at the general membership meetings.

 

            b.         Create standing and special committees;

 

            c.         To approve the plans of work of the standing and special committees;

 

             #d.      Select an auditing committee or experienced auditor.

 

            #e.       Approve the proposed budget to be presented to the general membership for adoption.

 

              #f.      To obtain general membership approval for any changes to the adopted budget over three hundred dollars ($300.00).

 

 

#Section 4.   Auditing Procedures:

 

An auditing committee or an experienced auditor shall be selected by the executive board    prior to the end of the fiscal year.  An auditing committee shall consist of no fewer than three (3) members and no one with signature authority shall sit on the auditing committee.

 

The local PTA/PTSA treasurer shall submit the books to the auditing committee or the experienced auditor at the end of the fiscal year.  The audit report shall be submitted in writing to the executive board prior to finalization of the proposed budget for the coming            school year.

 

The executive board of a local PTA/PTSA shall upon resignation of the treasurer during a term select an auditing committee or an experienced auditor within one (1) week of the       resignation.  The audit shall be performed with fiscal year-end auditing procedures and         shall be complete within three (3) weeks of the resignation.  This audit shall not be      performed in lieu of the year-end audit.

 

The newly elected treasurer shall not undertake any banking responsibilities of that   office with the exception of depository duties, reconciliation of bank statements, change of signatory or other clerical duties not requiring signatory until the audit is presented to the executive board.

 

All audit reports shall be presented to the general membership for adoption.  The fiscal year-end audit report shall be presented to the membership for adoption at the first general             membership meeting held after the completion of the report.  A copy of the fiscal year-end audit shall be sent to the Virginia PTA state office within fifteen (15) days following the adoption of the audit by the general membership

 

The local PTA/PTSA is required to file a 990N, 990EZ, or 990 form per IRS regulations.  A copy of this form shall be sent to the Virginia PTA state office within fifteen (15) days of  filing

 

 

#Section 5.  If any member of the executive board shall at any time, cease to meet the qualifications or fulfill the duties of the position, that person may be removed from the board by a majority vote of the executive board.

 

Section 6.  The executive board shall hold at least 6 Regular meetings during the year.  The time and place of meetings shall be set at the first meeting of the executive board after their election.  Special meetings of the executive board may be called by the president or by a majority of the members of the board, five (5) days' notice being given.  A quorum of the executive board members shall be a majority of the members of the executive board then in office.

 

#Section 7.  The executive board shall reserve the right to vote on business via electronic vote. Only the president shall have the authority to call for an electronic vote and to establish the guidelines for that vote. The established quorum of the executive board shall prevail. Results must be recorded in the minutes and ratified at the next executive board meeting.

 

                                                   ARTICLE 10: COMMITTEES

 

#Section 1.   Only members of this local PTA/PTSA shall be eligible to serve in any elected or appointed positions.

 

#Section 2.   Chairmen and members of all standing and special committees shall be members of this local PTA/PTSA.

 

Section 3.     The executive board may create such standing committees as it may deem necessary to promote the purposes and carry on the work of the local PTA/PTSA.  Standing committee chairmen and committee members shall be appointed by the executive committee, except for the nominating committee.  The term of each chairman shall be one (1) year(s) or until the selection of a successor.  No chairman shall be eligible to serve in the same capacity for more than two (2) consecutive terms.

 

Section 4.     The executive board may create such special committees as it may deem necessary or as may be directed by the local PTA/PTSA.  Special committee chairmen and committee members shall be appointed by the executive committee. In absence of an executive committee then the executive board shall make the appointments.  The term of each special committee chairman is ended upon completion of the task assigned to the committee.

 

Section 5.    The chairman of each standing and special committee shall present a plan of work to the executive board for approval.  No committee work shall be undertaken without the consent of the executive board.

 

Section 6.    The quorum of any committee shall be a majority of its members.

 

Section 7.  The president shall be an ex-officio member of all committees except the nominating committee.

 

#Section 8.    Committee chairmen shall turn over to the president, without delay, all records, books and other materials pertaining to the committee at the end of the term served or when departing office.

 

 

 

 

ARTICLE 11: GENERAL MEMBERSHIP MEETINGS

 

Section 1.   Regular meetings of this local PTA/PTSA shall be held at least six (6) times during the school year, five (5) days' notice having been given.

 

Section 2.   The general membership election meeting shall be held in May.

 

Section 3.   Special meetings of this local PTA/PTSA may be called by the president or by a majority of the executive board, five (5) days' notice having been given.

 

Section 4.   Voting on routine matters may be by voice vote; however, motions requiring a two-thirds (2/3) affirmative vote (e.g., votes on bylaws) shall be by a rising vote or show of hands by verified members of this PTA/PTSA.

 

Section 5.   Five (5) members, shall constitute a quorum for the transaction of business in any meeting of this local PTA/PTSA.

 

ARTICLE 12: COUNCIL MEMBERSHIP

 

Section 1.    Selection of delegates

 

            a.         This local PTA/PTSA shall be represented in meetings of the Chesterfield County Council of Parent-Teacher Associations by the president or alternate, the principal or alternate, and by two (2) delegate(s) or alternate(s). 

 

            b.         Delegates and alternates shall be appointed in June 

 

            c.         Delegates to the Chesterfield County Council of PTAs shall serve for a term of one (1) year(s) or until the selection of a successor.

 

Section 2.   This local PTA/PTSA shall pay annual dues as prescribed in council bylaws to the Chesterfield County Council of PTAs.

 

Section 3.   Responsibilities of delegates:

 

            a.         Delegates shall report activities of the council to the local PTA/PTSA and shall present to the council such matters as may be referred to it by the local PTA/PTSA.

 

            b.         Delegates shall vote on all issues as instructed by their local PTA/PTSA; but if not instructed, they shall use their own discretion, except as provided by council bylaws.

 

#ARTICLE 13: DISTRICT MEMBERSHIP

 

Section 1.   This local PTA/PTSA shall be a member of the district designated by the Virginia PTA.  This local PTA/PTSA is in the James River District of the Virginia PTA.

 

Section 2.   The district shall act as liaison between the Virginia PTA and local units, to coordinate policies and current programs of local units with those of the Virginia PTA, and shall submit votes cast by local unit members in their respective districts for the Virginia PTA Proposed Legislation Program to the Virginian PTA Legislation/Education Committee chairman for tabulation.

 

Section 3.   Local units in good standing are entitled to be represented at the Annual District Meeting and the District Legislation Workshop by the president or alternate and three (3) other voting delegates.  If the membership is larger than one hundred (100), there shall be one (1) additional delegate for each fifty (50) memberships or major fraction thereof.

 

Section 4.   Local PTA/PTSA delegates for the district shall report activities of the district to their local PTA/PTSA and shall present to the district such matters as may be referred to it by their local PTA/PTSA.  Delegates shall vote on all issues as instructed by their PTA/PTSA; but if not instructed, they shall use their own discretion.

 

                                                  #ARTICLE 14: FISCAL YEAR

 

The fiscal year of this PTA/PTSA shall begin on July 1st and end on June 30th.

 

# ARTICLE 15: PARLIAMENTARY AUTHORITY

 

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the National PTA and its constituent associations in all cases in which they are applicable and in which they are not in conflict with the Bylaws of the Virginia PTA, and the Bylaws of the National PTA, or the articles of incorporation.

 

#ARTICLE 16: LOCAL UNIT BYLAWS REVISIONS AND AMENDMENTS

 

Section 1.   The bylaws of this Local PTA/PTSA shall be revised and submitted to the Virginia PTA state office every five (5) years for approval by the Virginia PTA Bylaws Committee on behalf of the Virginia PTA Board of Managers. The revision anniversary date will be five (5) years from the Virginia PTA Bylaws Committee date of approval.

 

Section 2.        Bylaws shall be reviewed and amended with the following procedures:

 

            a.         A committee shall be appointed to submit a revised set of bylaws as a substitute for existing bylaws or to submit an amendment to current bylaws.

 

            b.         Bylaws shall be revised or amended at a regular meeting of the local PTA/PTSA  provided notice and a copy of the proposed bylaws revision or amendments are provided to the membership at least thirty (30) days prior to the meeting at which the revision or the amendments are to be voted upon.  A quorum shall be established at the meeting in which voting takes place.  The revision or amendments are subject to approval by the Virginia PTA Bylaws Committee on behalf of the Virginia PTA Board of Managers.  The proposed bylaws revision or amendments require a two-thirds (2/3) vote of the members present and voting.

 

            c.         Submission of amendments and revised bylaws for approval by Virginia PTA shall be in accordance with the bylaws of the Virginia PTA.

 

            d.         Each local PTA/PTSA is required by Virginia PTA to include in its bylaws articles and sections that are identified by the pound symbol (#). 

 

            e.         The adoption of an amendment to any provision of the Bylaws of the Virginia PTA identified by the number symbol (#) shall serve automatically and without requirement of further action by the local PTA/PTSA to amend correspondingly its bylaws. 

 

Section 3.  The adoption of an amendment to any provision of the Bylaws of the National PTA shall serve automatically and without the requirement of further action by this local PTA/PTSA to amend correspondingly the bylaws of this local PTA/PTSA. 

 

#Required by Virginia PTA in all district, council, and local unit bylaws.

 

 

 

 


 

VIRGINIA PTA

APPROVAL OF LOCAL UNIT BYLAWS

 

Bylaws of the Elizabeth Scott Elementary School of Chester were approved by the membership at its meeting on Thursday, January 19, 2017.

 

 

                                    Signed:___________________________________________________

                                                                        President                     Tamara Bolte

 

                                                                           AM phone number:  Insert telephone number

 

                                                                           PM phone number:  Insert telephone number

           

                                                                          e-mail: Print legibly or type e-mail address

           

                                    Signed:__________________________________________________

                                                                      Secretary                                   Teresa Whipp

                                                                                                           

                                    Signed:____________________________ ______________________

                                                                        Bylaws Committee Chairman Andrea Thurmond

                                                                                                           

************************************************************************

 

(Space below for use by State Bylaws Chairman or designee only.)

 

Approved on behalf of the Board of Managers by the Virginia PTA Bylaws Committee:

 

                                                                        ____________________________________

                                                                                         State Bylaws Committee

 

                                                                        ____________________________________

                                                                                                        Date

 

 

NOTE:  Bylaws of this local unit will take effect on _________________ and must be submitted for review to the Virginia PTA by __________________ to remain a local unit in good standing.  Submitting amendments to these bylaws for approval in the interim does not change this 5-year anniversary date when a complete set of bylaws must be submitted for review.